Room Booking Information

room booking

***Sugar Sand Park Community Center is open Monday-Friday from 9am-8pm, and Saturday & Sunday from 9am-4pm for walk-in permit sales and customer service questions.  2020-2021 Beach, Boat, & Dog Permits are available for purchase at City Community Centers. Facial coverings are required inside all City facilities. City beach, boat, and dog park/beach permit-holders are still encouraged to renew permits online.

The Science Playground, Splash Pad, walking paths, athletic fields, & outdoor basketball courts at Sugar Sand Park are open for public use and are to be used at your own risk.

Be advised that the Children's Science Explorium, Willow Theatre, Carousel, and Field House are currently closed.

Our park pavilions are open on a first come, first serve basis. We ask all park patrons to adhere to the directives and Emergency Orders put forth by Palm Beach County:

Park visitors must practice social distancing—remaining out of congregate settings, avoiding mass gatherings and maintaining distance (approximately 6 feet or 2 meters) from others when possible.

Per Palm Beach County Emergency Order 12, facial coverings are required in public spaces, including any outdoor areas that are open and regularly accessible, where social distancing in accordance with CDC guidelines is not possible or not being practiced. Individuals are not required to wear facial coverings when actively engaging in exercise and maintaining social distancing in accordance with CDC guidelines.

We continue to encourage everyone to follow CDC Guidelines so that they can best protect themselves, as well as others during this time.***

The primary objective for Sugar Sand Park Community Center is to promote and support the Willow Theatre and the Children’s Science Explorium. This will include the scheduling of traveling science exhibits, science programs, special events and theatre productions. As a result, regular meeting space may not be available. Room availability is better suited to accommodate annual and occasional meetings. Room reservations and rentals are available only to  the City of Boca Raton and the Greater Boca Raton Beach and Park District Residents.

All organizations requesting use of meeting rooms at Sugar Sand Park Community Center must complete and submit a Room Reservation Application. Accompanying the application:

  • Homeowner Associations are required to submit requests in writing on their HOA letterhead by a current Board Member.
  • Non-Profit Organizations are required to submit a current membership roster (consisting of names, addresses and phone numbers) and proof of their non-profit designation.

The Room Reservation Application and subsequent documents must be completed in their entirety. Incomplete applications will not be considered. Filling out an application does not guarantee space in the Community Center. Room Reservation Applications will be reviewed for compliance with department rules, regulations, fees and policies prior to approval of application.

Priority is given, on a space-available basis, to those activities that compliment the primary objective (as stated above) of Sugar Sand Park Community Center. Other criteria include public interest and non-duplication of similar meetings within the City.

  • Homeowner Associations requesting meeting space must be located within the limits of the City of Boca Raton and/or The Greater Boca Raton Beach and Park District. The HOA must provide the contact information, including name, phone number and address, of two current Board Members.  Management Company representatives cannot act as an HOA representative and/or sign any documents.
  • Non-Profit Organizations requesting meeting space must have a minimum of 66% membership residing within the limits of the City of Boca Raton and The Greater Boca Raton Beach & Park District. Non-profit organizations with higher percentages of residents are given priority. All Non-Profit organizations requesting use of the Community Center must provide a responsible party’s contact information including name, phone number, and address.
  • Permits are valid for a single season only, and only for dates and times approved.  All organizations are responsible for re-applying annually in May for the upcoming season (September 1–August 31). Applicants will receive a response to their applications by September 1.

*Upon approval of application, an appointment must be made with the Booking Coordinator to review the application and Community Center policies; those without an appointment will be turned away. For this appointment, applicant must be prepared to do the following:

  1. Provide a copy of their Driver’s License to remain on file throughout the remainder of their Room Permit.
  2. Sign the Room Permit, which includes agreement to adhere to and enforce all Community Center policies and procedures.

Please email [email protected] for a Room Reservation Application.

For questions concerning the above information, please contact the Front Desk at 561-347-3900.